Best Calendar Apps in 2025

Keeping track of your schedule is easier than ever with the best calendar apps in 2025. Whether you need a simple planner or an advanced AI-powered scheduling app, there’s something for everyone. From free calendar apps for personal use to business-friendly tools, the options are endless.

Google Calendar remains a favorite, but many alternatives offer better customization, smart scheduling, and seamless integrations. Microsoft Outlook is perfect for professionals, while Apple Calendar is great for iPhone users. AI-powered apps like Reclaim.ai automate your tasks, and shared family calendar apps like Cozi help organize daily life.

No matter your needs, the right app can boost productivity and keep you on track. Let’s explore the top choices for 2025!

What Makes the Best Calendar App in 2025?

Choosing the right calendar app can simplify your daily life. The best calendar apps in 2025 do more than just schedule events—they help manage tasks, automate reminders, and sync seamlessly across devices. Whether you need a personal planner or a business scheduling tool, picking the right one is essential.

AI and Smart Scheduling Integration

AI-powered scheduling apps are making time management effortless. These apps analyze your habits and suggest the best times for meetings, work, and breaks. Some even reschedule events automatically to avoid conflicts. If you juggle multiple commitments, AI can help streamline your calendar.

Cross-Platform Syncing and Collaboration

Seamless syncing is crucial in 2025. The best calendar apps work across devices, ensuring you never miss an appointment. Google Calendar and Microsoft Outlook are top choices for business users, while shared family calendar apps make organizing personal schedules easier. Whether for work or personal use, syncing keeps everything connected.

Key Features to Look For

When selecting a calendar app, consider these must-have features:

• User-friendly interface: Easy navigation and clear event views
• Customizable calendar views: Daily, weekly, and monthly layouts
• Task management integration: Combine events with to-do lists
• AI-powered scheduling: Smart suggestions for optimal meeting times
• Cross-platform compatibility: Sync across phone, tablet, and desktop
• Collaboration tools: Share schedules with family, teams, or clients
• Automated reminders: Notifications to keep you on track
• Third-party integrations: Connect with email, productivity tools, and cloud storage
• Offline access: View and edit schedules without an internet connection
• Privacy and security: Protect sensitive data with encryption and permissions

The Top 10 Best Calendar Apps for 2025

Managing your schedule effectively is crucial in today's fast-paced world. Let's explore some of the best calendar apps available in 2025 to help you stay organized and productive.

1. Best Overall Calendar App: Google Calendar

Google Calendar remains a top choice for many due to its simplicity and powerful features. It's widely used for both personal and professional scheduling needs.

Key Features

• User-Friendly Interface: Clean and intuitive design makes scheduling straightforward.​
• Integration with Google Services: Seamlessly connects with Gmail, Google Meet, and other Google apps.​
• Multiple Calendar Management: Allows creation and sharing of multiple calendars for different purposes.​
• Cross-Platform Availability: Accessible on the web, Android, and iOS devices.​

Pros & Cons

• Pros:
  
  • Free to use with a Google account.​
  • Real-time collaboration and sharing capabilities.​
  • Customizable reminders and notifications.​
• Cons:
  
  • Limited customization options compared to some competitors.​
  • Lacks advanced task management features.​

Pricing

• Free: Includes all standard features.​
• Google Workspace Plans: Start at $6 per user/month, offering additional business features.​

2. Best Calendar App for Microsoft Users: Microsoft Outlook Calendar

For those entrenched in the Microsoft ecosystem, Outlook Calendar offers seamless integration with other Microsoft services, making it ideal for business users.

Key Features

• Email and Calendar Integration: Combines email, calendar, and contacts in one platform.​
• Collaboration Tools: Supports shared calendars and meeting scheduling.​
• Integration with Microsoft Services: Works seamlessly with Office 365, Teams, and OneDrive.​
• Cross-Platform Support: Available on Windows, macOS, iOS, and Android.​

Pros & Cons

• Pros:
  
  • Robust features suitable for business environments.​
  • Advanced scheduling and meeting management tools.​
  • Strong security and compliance features.​
• Cons:
  
  • Can be overwhelming for personal use due to its complexity.​
  • Some features require a Microsoft 365 subscription.​

Pricing

• Free: Basic features with ads.​
• Microsoft 365 Personal: $69.99 per year.​
• Microsoft 365 Family: $99.99 per year, supporting up to six users.​

3. Best AI-Powered Calendar App: Reclaim.ai

Reclaim.ai leverages artificial intelligence to optimize your schedule, making it a standout choice for those seeking smart automation in their calendar app.

Key Features

• Smart Scheduling: Automatically finds the best times for tasks, meetings, and breaks.​
• Task Integration: Syncs with task management tools to align tasks with your calendar.
• Time Blocking: Helps allocate dedicated time slots for focused work.​
• Adaptive Rescheduling: Adjusts your schedule dynamically based on changes.​

Pros & Cons

• Pros:
  
  • Enhances productivity through intelligent automation.​
  • Reduces manual scheduling efforts.​
  • Integrates with popular calendar and task management apps.​
• Cons:
  
  • May require time to adapt to AI-driven scheduling.​
  • Some advanced features are behind a paywall.​

Pricing

• Free: Basic features with limited AI capabilities.​
• Starter Plan: $8 per user/month, includes advanced scheduling features.​
• Business Plan: $12 per user/month, offers team collaboration tools.

4. Best Calendar App for Apple Users: Apple Calendar (iCloud Calendar)

Apple Calendar, also known as iCloud Calendar, is the default scheduling tool for Apple device users. It offers seamless integration across macOS and iOS platforms, making it a convenient choice for those within the Apple ecosystem.​

One of the standout features of Apple Calendar is its effortless synchronization across all Apple devices. Events and reminders update in real-time, ensuring that your schedule is consistent whether you're on your iPhone, iPad, or Mac.

Key Features

• Seamless Integration: Syncs effortlessly across all Apple devices, including iPhone, iPad, Mac, Apple Watch, and iCloud.com, ensuring your events are always up-to-date.
• Shared Calendars: Allows sharing of calendars with other iCloud users, facilitating collaboration and event planning.
• Multiple Calendar Management: Supports the creation and management of multiple calendars for different areas of your life, such as work, home, and family.
• Event Invitations: Enables sending and receiving event invitations directly within the app.
• Customizable Views: Offers various display options, including daily, weekly, monthly, and yearly views, to suit your scheduling preferences.

Pros & Cons

• Pros:
  
  • Cost: Completely free without any hidden charges.​
  • User-Friendly Interface: Clean design that's easy to navigate.​
  • Integration: Works seamlessly with other Apple services like Siri and Reminders.​
• Cons:
  
  • Platform Limitation: Primarily designed for Apple devices, limiting cross-platform usability.​
  • Customization: Offers fewer customization options compared to some third-party calendar apps.​

Pricing

• Free: Included with all Apple devices, offering a cost-effective solution for scheduling needs.​

5. Best Calendar App for Business Meetings: Calendly

Calendly is a popular appointment scheduling software designed to simplify the process of booking meetings. It's particularly favored by professionals and businesses for its efficiency and user-friendly interface.​

Calendly allows users to set their availability preferences, enabling clients and colleagues to book meetings during open slots without the back-and-forth of traditional scheduling.

Key Features

• Calendar Integrations: Syncs with Google, Outlook, and Exchange calendars to avoid double-booking and keep your schedule organized.
• Set Availability: Allows you to manage the hours you're available for meetings, add buffers between meetings, and limit the number of meetings per day. ​
• Integrate Video Conferencing: Connects with Zoom, Google Meet, or Microsoft Teams and automatically generates unique video conferencing links for each meeting. ​
• Customize Event Types: Enables the creation of different meeting types to suit your needs, such as a 30-minute one-on-one or a 45-minute team meeting.
• Share Scheduling Link: Provides a personalized Calendly link that can be added to your website, email, or social media, allowing others to schedule meetings with you easily.

Pros & Cons

• Pros:
  
  • Ease of Use: Intuitive interface that simplifies scheduling.​
  • Integrations: Connects with various calendar services like Google Calendar and Outlook.​
  • Customization: Offers personalized booking links and automated reminders.​
• Cons:
  
  • Cost: Advanced features require a subscription.​
  • Learning Curve: Some users may need time to fully utilize all features.​

Pricing

• Free: Basic scheduling features suitable for individuals.​
• Standard: $10 per user/month, includes additional features like integrations and customization.​
• Teams: $15 per user/month, offers advanced functionalities for teams and businesses.​

6. Best Calendar App for Teams and Project Management: ClickUp Calendar

ClickUp is a comprehensive productivity platform that includes a robust calendar feature. It's designed to facilitate task scheduling and workflow management, making it ideal for teams and project management.​

ClickUp's calendar allows teams to schedule tasks, set deadlines, and visualize project timelines. It supports various views, such as daily, weekly, and monthly, providing flexibility in how you manage your schedule.​

Key Features

• Task Management: Allows creation, assignment, and tracking of tasks within the calendar, integrating scheduling with task management. ​
• Customizable Views: Offers various calendar views, including daily, weekly, and monthly, to provide flexibility in how you visualize your schedule. ​
• Integration with Other Tools: Syncs with tools like Google Calendar and Calendly, consolidating events and tasks from multiple platforms into one centralized location. ​
• Collaboration Features: Facilitates team collaboration by allowing sharing of calendars, assigning tasks, and setting deadlines, enhancing project management. ​
• Automations: Supports automation of routine scheduling tasks, such as creating tasks based on scheduled events, streamlining workflow processes.

Pros & Cons

• Pros:
  
  • Feature-Rich: Offers a wide range of tools beyond just scheduling, including task management and goal tracking.​
  • Customization: Highly customizable to fit different team needs.​
  • Collaboration: Facilitates team communication and collaboration within the platform.​
• Cons:
  
  • Complexity: The abundance of features may be overwhelming for new users.​
  • Performance: Some users report that the platform can be slow with large amounts of data.​

Pricing

• Free Forever: Includes basic features suitable for personal use and small teams.​
• Unlimited: $7 per user/month, offers unlimited integrations, dashboards, and more.​
• Business: $12 per user/month, adds advanced features like timelines and workload management.​

7. Best Personal Productivity Calendar: Fantastical

Fantastical has long been a favorite among Apple users, known for its sleek design and powerful features. Recently, it expanded its reach by launching on the Windows platform, making it accessible to a broader audience.

One of Fantastical's standout features is its natural language processing. You can create events by simply typing phrases like "Lunch with Sarah at 1 PM on Tuesday," and the app intelligently schedules it.

Key Features

• Natural Language Input: Allows users to create events and reminders by typing phrases like "Meeting with John at 2 PM on Friday," simplifying event creation.
• Beautiful User Interface: Offers an intuitive design with multiple views, including detailed full-screen modes for various devices, enhancing user experience.
• Cross-Platform Availability: Now available on Windows, expanding its accessibility beyond Apple devices.

Pros & Cons

• Pros:
  
  • User-Friendly Interface: Offers a beautiful interface with smooth navigation. 
  • Intelligent Suggestions: Provides intelligent suggestions for event scheduling. ​
  • Cross-Platform Availability: Now available on Windows, expanding its accessibility.
• Cons:
  
  • Subscription Model: Many features require a premium subscription. ​
  • Platform Limitation: No support for Android devices.

Pricing

• Free: Basic features with limited functionality.​
• Premium: $4.75 per month billed annually.

8. Best Minimalist Calendar App: Morgen Calendar

Morgen Calendar is designed for users who prefer a clean and distraction-free scheduling experience. It focuses on simplicity while offering essential features to keep you organized.​

Morgen's minimalist design ensures that users can focus on their schedules without unnecessary clutter. It integrates seamlessly with various calendar services, providing a unified view of your events.​

Key Features

• Minimalist Design: Provides a clean, distraction-free interface, focusing on essential scheduling features without unnecessary clutter. ​
• Task Management Integration: Allows users to add basic tasks and drag them onto the calendar, facilitating simple task scheduling.
• Cross-Platform Support: Available on multiple platforms, including Windows, Mac, Linux, Android, and iOS, ensuring accessibility across devices.

Pros & Cons

• Pros:
  
  • Clean Design: Offers a distraction-free interface.​
  • Integration: Supports multiple calendar services for unified scheduling.​
• Cons:
  
  • Limited Advanced Features: May not satisfy users seeking comprehensive functionalities.​
  • Platform Availability: Primarily designed for desktop use, with limited mobile support.​

Pricing

• Free: Basic features suitable for individual users.​
• Individual: $15 per month billed annually
• Team: $10 per seat, per month, billed yearly mininum 2 seats​

9. Best Calendar for Families: Cozi Calendar

Cozi Calendar is tailored for families, aiming to simplify the coordination of family activities, appointments, and tasks.​

Cozi allows family members to share calendars, making it easy to track everyone's schedules in one place. It also offers shared grocery lists and to-do lists, ensuring all family members stay informed and organized.​

Key Features

• Shared Family Calendar: Enables families to maintain a centralized, color-coded calendar, keeping everyone informed about appointments and events. 
• Additional Organizational Tools: Includes features like meal planning, to-do lists, and shopping lists, enhancing family coordination.
• Automatic Reminders: Sends notifications to family members about upcoming events, ensuring everyone stays updated. 

Pros & Cons

• Pros:
  
  • Family-Centric Features: Includes shared calendars and lists.
  • User-Friendly: Designed with simplicity to cater to all family members.​
• Cons:
  
  • Advertisements: Free version includes ads, which can be distracting.​
  • Limited Advanced Features: May lack functionalities desired by power users.​

Pricing

• Free: Supported by ads with basic features.​
• Cozi Gold: Approximately $39.99 per year, offering an ad-free experience and additional features.​

10. Best Free Calendar App for Teams: Teamup Calendar

Teamup Calendar is designed to facilitate group scheduling without the need for user logins, making it ideal for teams, organizations, and communities.​

Teamup allows the creation of color-coded sub-calendars for different team members or departments. It supports customizable access permissions, ensuring that each user has appropriate access to relevant information.​

Key Features

• Customizable Access Permissions: Allows administrators to set varying levels of access for different users, enhancing security and organization.
• Color-Coded Sub-Calendars: Supports scalable, color-coded sub-calendars and folders, aiding in organizing schedules and tasks.
• Multiple Calendar Views: Offers various views, such as daily, weekly, monthly, and yearly, providing flexibility in schedule visualization.

Pros & Cons

• Pros:
  
  • No User Logins Required: Simplifies access for team members.​
  • Customizable Access: Offers flexible permission settings.​
• Cons:
  
  • Limited Integrations: Fewer integrations compared to other calendar apps.​
  • Interface: Some users may find the design less modern.​

Pricing

• Free: Includes up to 8 sub-calendars and basic features.​
• Plus: $10 per month, offering additional sub-calendars and features.​
• Pro: $25 per month, includes more sub-calendars, users, and advanced features.​
• Business: $60 per month, designed for larger organizations with extensive needs. 

Conclusion

Choosing the best calendar app in 2025 depends on your needs. Whether you want AI-powered scheduling, team collaboration, or a simple personal planner, there’s a perfect fit for everyone. Traditional calendar apps like Google Calendar and Outlook remain reliable, while AI-driven options like Reclaim.ai and Motion take automation to the next level.

The right calendar app can boost productivity, reduce scheduling conflicts, and help you stay organized. Explore the features, test different options, and find the one that simplifies your daily routine. No matter your preference, an efficient calendar app is a game-changer for managing time effectively.